It is Day 17 of our long journey of a book study for Getting Things Done by David Allen. We do not have much farther to go with this book, thank heavens! A long, drawn out, dry book. Many helpful tips but a hard read. I must apologize for my blog as of late, as I know it has been completely boring and uninspired. I promise, in the future, I will at least read the first chapter before deciding to do a blog on a particular book, and if I’m not completely excited and inspired by it (or downright giddy!), I will NOT blog about it. What a chore this has been to blog about this book, as well as a chore for you for reading it. I don’t know if it’s helped anyone out there. I haven’t received many comments or emails regarding this particular book and don’t blame you, although I’m surprised I haven’t heard any complaining about how dry and boring it’s been.
If you have any ideas for future book studies, please let me know. Any certain topics you are interested in learning more about? Something you’d like to try to better yourself? Learn a language? Improve your vocabulary? Diet and Exercise program? Cooking a balanced, delicious meal in 20 minutes? 7 Habits of Highly Effective People by Stephen Covey? Change Your Thoughts, Change Your Life by Wayne Dyer? A New Earth by Echart Tolle? Science of Being in Twenty Seven Lessons? How to get from where you are to where you want to be by Jack Canfield? Stop Thinking Start Living by Richard Carlson? Do your research and let me know what you come up with. I’m pretty open, if it’s something we can use to improve our lives daily.
Chapter 7, day 3 of 5.
Organizing Project Reminders: About creating and maintaining one list of all your projects (every commitment or desired outcome that may require more than one action step to complete). Make your “Projects” list, if you haven’t already. It should be a simple list, as should your “Next Actions” list be. Keep it in any fashion that’s easiest for you to be reminded to view at least once a week, be it in a digital organizer, a page in a loose-leaf planner or a single file folder labeled “PROJECTS”.
The “Projects” List(s) is your index of all your open loops. “Remember, you can’t do a project, you can only do the action steps it requires.” Reviewing this list at least once a week allows you the benefit of seeing you have your action steps set out for each and every project, and that nothing is slipping through the cracks.
If you have several different projects of the same type, grouping them together, such as “projects to deliver,” which is a chronological listing of upcoming seminars, coaching or consulting assignments you’re committed to and can view them in one list, in order in which they are coming up on the calendar, apart from your other projects, may be beneficial to you. However, if you are attention deficit like I am, you’re better off keeping all your projects on one list, list all of your action steps for each and every project, then calendar or track each and every step as you go along with each project, many at the same time.
Subprojects – It doesn’t really matter how many lists you have or how many subparts of lists. The main objective here is to set up all your projects and action items in a way that you will review at least once a week or however often you need to, set up reminders to get each action accomplished and keep the project moving. What works for you? What way will you be able to keep it organized and reviewable? The main thing is to know you have projects and where to find the appropriate reminders for each.
He goes over Project Support Materials again, but we already discussed and I don’t feel the need to discuss further.
If you have attached notes for a project or action item, find a way that’s best for you to see and review them when you need to, such as attaching a digital “note” to a list or calendar entry, or attach a typed note within the software, or written note to a project in the file folder, or post-it or separate sheet of paper to the file or notebook and look at all the attachments, including notes, when you review your project or list.
Email and Databases – we already discussed this earlier and don’t feel the need to go over that again.
Paper-based files, pages in notebooks – we already discussed this too. Ok, so on to the rest of it . . .
Make it a superb Tuesday. May it be productive and may everything run smoothly for you, and me. 😉 Love ya! *hug*